THE SCOTTISH WRESTLING ASSOCIATION CONSTITUTION
6. General Meetings
7. Voting Powers of Members
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The Association shall be called the Scottish Wrestling Association.
The Association shall exist to promote, develop and control all forms of wrestling in Scotland.
a) by interpreting the rules and regulations as published by FILA or any other bodies recognised by the SWA.
b) by organising and staffing such course of instruction as may be required an examining candidates on these courses.
c) by organising competitions as District, National and International level.
d) by building a nucleus of information, written or otherwise.
e) by any other methods that may be deemed appropriate.
f) the Association shall affiliate to the BWA Ltd.
The Association, as constituted, is recognised by the relevant governmental and supporting bodies as being solely responsible for the control of wrestling in Scotland.
The Association will use its good offices to obtain that any bodies or persons involved in wrestling matters but not members of the Association, will nevertheless follow all statutes, agreements and decisions of FILA.
In particular, the Association will abide by the regulations of FILA concerning wrestlers qualifications and the use of drugs by athletes in the sport of wrestling. All members of affiliated clubs must be amateurs according to the definition contained in Bye-law 16.
The Officers shall be honorary and consist of a President, a Vice President and a General Secretary. All the Officers shall retire biennially at the Annual General Meeting, but shall be eligible for re-election. No Officer shall hold the same post for more than two consecutive terms, I.e. four years. No member of the Association may be an Officer for more than four consecutive terms, i.e. eight years.
Qualification for President:
a member of the Association shall not hold the post of President unless he / she has previously served a full term (i.e. two years) as an Officer.
b) NATIONAL EXECUTIVE COUNCIL
The affairs of the Association shall be conducted by the National Executive Council consisting of the Officers, Chairs of the Coaching and Technical Committees. All members shall retire annually at the Annual General meeting, but shall be eligible for re-election. No more than two Officers from the same club can be Council members.
The Treasurer shall be honorary and shall be appointed by the National Executive Council at the first Council meeting following the Annual General Meeting.
i) The Officers shall be responsible for all matters pertaining to employment and conditions of service of any full or part time staff of the Association.
ii) The National Executive Council shall be responsible for all other matters relating to the objects of the Association or otherwise.
iii) The National Executive Council shall meet as often as is thought necessary by the President and General Secretary, but in no event on less than four occasions between one Annual General Meeting and the next. A meeting of the Council may be called by a written submission, stating the business to be transacted, of one third of the Council members. Such a meeting shall be held within 28 days of the notice.
iv) The Treasurer and holders of other posts appointed by the National Executive shall be invited to attend and to participate in all meetings of the National executive Council, but shall not have the power to vote on any matter.
v) The Officers and Chairs of the Coaching and Technical Committees have responsibility for functions as detailed in Appendix I.
i) The National Executive council shall have the power to co-opt voting ordinary members and Officers provided that at no time does the number of ordinary members or Officers exceed that permitted for election at the Annual General meeting. Non-voting ordinary members may be co-opted as deemed necessary without restriction.
ii) The National Executive Council shall have the power to delegate duties to Committees and Commission acting within the terms of reference as defined by the National Executive Council. Each committee and Commission shall, in the performance of its duties, conform to such regulation as may be imposed on it by the National Executive Council.
The National Executive Council shall have the power to make, alter and operate such Bye-laws as is deems appropriate, from time to time, for the efficient management of the Association.
g) STANDING ORDERS
The National Executive Council shall have the power to make, alter and operate such Standing Orders as it deems appropriate from time to time for the efficient management of the Association.
a) There shall be four classes of membership:
ii) Club – being a collection of individual formed for the primary purpose of wrestling.
iii) District Association – being a body recognised by the Association as responsible for a local geographical area of Scotland.
iv) Group – being a collection of individuals, clubs or other organisations not provided for in any other class of membership.
v) Associated Wrestling Body – being a body which organises a style of wrestling recognised by FILA, but not one of the styles recognised by the IOC, i.e. Freestyle and Greco-Roman. Such an Associated Wrestling Body may apply for membership to the National Executive Council, with acceptance being dependent upon a majority decision of voting members of the Executive Council, following submission of a detailed minute of agreement between SWA and the prospective Associated Wrestling Body.
b) Each member must:
i) comply with the Constitution of the Association.
iii) pay on demand the annual affiliation subscription as determined by the National Executive Council to be appropriate in its circumstances.
c) The National Executive Council shall have the power to refuse any application for membership. The National Executive Council shall also have the power to cancel membership of an Associated Wrestling Body with immediate effect, if the Associated Wrestling Body is deemed to have acted in a way which brings disrepute to SWA, or if the Associated Wrestling Body is deemed to have acted contrary to the pursuance of the Objects of SWA
d) A registered member is an individual who has paid his / her annual registration fee which shall be determined by the Council of the Association. The Council, through the BWA Ltd, shall issue registration cards to all members through the clubs whose annual affiliation fees have been duly paid, Only persons holding current valid registration cards shall be registered as Members of the Association and treated as “members” under the constitution.
Honorary Life Membership : the SWA shall, at its discretion, grant Honorary Life Membership to any member who has given exceptional services to the SWA.
a) The funds of the Association shall be in a bank and authority to operate the account shall be vested in the Treasurer.
b) The financial year of the Association shall end on the 31st December and an audited statement of accounts shall be represented by the Treasurer to the Annual General Meeting immediately following the end of each financial year.
c) The income and property of the Association shall be applied solely towards the promotion of the objects of the Association and none shall be paid to or distributed amongst the members of the Association except in the furtherance of these objects.
d) In the event of winding-up or dissolution of the Association, if, after satisfaction of all debts and liabilities there remain any assets, these shall not be paid to or distributed amongst members of the Association but shall be transferred to some other institution or institutions having objets similar to the objects of the Association and which shall prohibit the distribution of its or their assets amongst its or their membership.
e) Each member of the Association undertakes to contribute to the assets of the Association in the event of the Association being wound-up or dissolved within one year of the cessation of membership or while membership is current, for the payment of debts and liabilities of the Association contracted before the cessation of membership and of expenses of winding-up or dissolution. The contribution required will be determined on a pro-rata basis, until all debts, liabilities and charges are satisfied.
6. GENERAL MEETINGS
a) The Association shall, in each calendar year, hold an Annual General Meeting. In no case shall more than fifteen months elapse between the date of one Annual General Meeting and the next.
b) All General Meeting, other than annual General Meetings, shall be called Extraordinary General Meetings.
c) An Extraordinary General Meeting may be requisitioned by the National Executive Council or by a resolution signed by at least four clubs of the Association. The meeting must be convened no later than six weeks after receipt by the Association of the resolution.
d) At least twenty-one days notice in writing, specifying the place, date and hour of meeting and, in case of special business, the general nature of that business, shall be given to all members of the Association. Any accidental omission to give notice of a meeting, to or the non-receipt of such notice of any person entitled to receive such notice, shall not invalidate any resolution passed, or proceeding made at any meeting.
e) The quorum for all General Meetings shall be ten persons entitled to vote.
f) If, during the course of the meeting, members leave and reduce the number present to less than ten, the meeting shall continue and business transacted in accordance with the Constitution, will be held valid.
The voting at General Meetings shall be:
i) each Club with ten or less registered members – 1 vote.
ii) each Club with more than ten registered members – 2 votes.
Proxy voting shall not be permitted.
g) With the exception of decisions on changes in the Constitution, all resolutions shall be decided by a simple majority of the votes cast.
h) Alterations to the Constitution shall only be made with the approval of at least two-thirds of the votes cast.
i) All General Meetings hall otherwise be governed by such Standing Orders as are, from time to time, in force.
j) All acts bona fide done by any meeting of or by any person acting as a member of the National Executive Council or any Committee or Commissions appointed by it shall notwithstanding that it be afterwards discovered that there was some defect in the appointment of any members attending such meeting or persons acting as aforesaid, be as if every such person had been duly appointed.
k) The accidental omission to give notice of a meeting of the National executive council or any Committee or Commission appointed by it, or the non-receipt of notice of a meeting by any person entitled to receive notice shall not invalidate proceedings at the meeting.
7. VOTING POWERS OF MEMBERS
a) Members shall register as members of the Association for a period of twelve months in the five years preceding a General Meeting before having voting powers at the meeting or eligibility to represent a club.
b) Clubs shall be registered as member clubs of the Association for a period of three months prior to a General Meeting before the clubs can be represented at the meeting.
c) A member must be at least sixteen years of age in the year of the General Meeting before he / she is eligible to vote.
Every member of the National Executive council every member of each Committee and Commission appointed by it, the Treasurer and full-time or part-time employees of the Association shall be indemnified out of the assets of the Association against all actions, costs, losses, damages and expenses which they, or any of them may incur by of any act done, concurred in or omitted, in the execution of their duty or supposed duty, in their respective offices or trusts.
(Constitution as amended at the September 2006 Annual General Meeting.)